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From Busywork to Automation: 6 Tasks Your Accounting System Should Do

  • Writer: Agnes Lee
    Agnes Lee
  • Oct 27
  • 2 min read

If your team is still copying data between spreadsheets and invoices, it’s time to let the system work for you. Here are 6 high‑impact tasks your accounting software should automate so finance can focus on decisions, not data entry.


1) Create & Send Invoices on Autopilot

  • Quote → convert to invoice in one click

  • Recurring invoices for retainers or subscriptions

  • Email invoices and statements in minutes

Works with: ABSS/MYOB, SQL Account


2) Chase Payments Without Chasing People

  • Track DSO (Days Sales Outstanding) and flag risky accounts

  • Monthly statements to overdue customers

Works with: ABSS/MYOB, SQL Account


3) Stay GST‑Clean by Default

  • Built‑in GST tax codes on every document

  • One‑click GST summary/detail reports for filing

  • InvoiceNow‑Ready flow (where enabled): send structured e‑invoices; keep records tidy

Works with: ABSS/MYOB, SQL Account


4) Control Prices, Discounts & Approvals

  • Limit who can see cost/margin

  • Cap discount %, require manager approval for exceptions

  • Lock closed periods and keep a full audit trail

Works with: ABSS/MYOB, SQL Account (strong controls in SQL for price/discount/security)


5) Keep Inventory Accurate (If You Carry Stock)

  • Auto stock deduction on delivery/invoice

  • Price tiers, item history, and margin checks

  • Reorder report to prevent stock‑outs or over‑stocking

Works with: SQL Account (robust), ABSS/MYOB (for lighter stock needs)


6) Close Month‑End Faster

  • Recurring / Copy & Paste journals for accruals/depreciation

  • Simple month‑end checklist: post → review → lock period

Works with: ABSS/MYOB, SQL Account


Quick Recap

Automate invoices, reminders, payment matching, GST, approvals, inventory, and month‑end. The goal: less typing, fewer errors, faster close.


Ready to switch from busywork to automation?

ABSS/MYOB & SQL Account: We’ll turn on the right features, set sensible defaults, and roll out a no‑drama workflow (on‑prem with Remote Desktop solutions if you need secure access from anywhere).


📩 Message Apscom Solutions for a 30‑minute automation tune‑up.



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